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Meeting Room Scheduling
Room scheduling panels and calendar integration that eliminate double-bookings and maximize your workspace utilization.
Workspace Efficiency
No More Double Bookings
Walk up to any room and instantly see if it's available — green means go, red means occupied. Smart Systems installs elegant scheduling panels outside every meeting room that sync with your calendar in real time. Book on the spot, check in from your phone, and let occupied rooms auto-release when no-shows are detected. It's the simplest upgrade that transforms how your office works.
Our Process
From Concept to Completion
From workflow analysis to company-wide rollout — a proven process for scheduling success.
Workflow Analysis
We review your calendar platforms, room inventory, booking policies, and pain points to design the right scheduling solution.
Hardware & Software Selection
Panel sizing, mounting options, calendar platform integration (Microsoft 365, Google Workspace), and occupancy sensor selection.
Installation & Configuration
Panel mounting, network integration, calendar sync, room pairing, LED status indicators, and occupancy sensor calibration.
Training & Rollout
Staff training, admin dashboard walkthrough, analytics setup, and phased rollout across floors or buildings.
Ready to End Double Bookings?
From a single floor to an entire campus — let's deploy room scheduling that your team will love.
Key Features
Smart Scheduling, Simple Experience
Calendar sync, room panels, mobile booking, and utilization analytics — everything you need to run an efficient workspace.
Calendar Integration
- Microsoft 365 sync
- Google Workspace sync
- Real-time availability
- Ad-hoc booking from panel
Room Panels
- Wall-mount touchscreens
- LED status indicators
- Custom branding
- PoE powered — no outlet needed
Mobile & Web Booking
- Book from any device
- Find available rooms
- QR code check-in
- Wayfinding integration
Analytics & Insights
- Room utilization reports
- No-show auto-release
- Peak-hour analysis
- Space optimization data
Scheduling Questions
Common questions about room scheduling systems.
Trusted Technology Partners
